This policy outlines consequences for unmet expectations detailed in the SJV PRIME+ Professionalism Policy. See below for more information related to the resolution of professionalism lapses and/or professionalism violations.
Definitions:
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Professionalism lapse is any failure to meet professionalism policies and student expectations that are not egregious nor repetitive in nature, or any unmet pathway requirement or procedure. Repeated professionalism lapses over time may result in a violation.
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Professionalism violation is an egregious1 or repeated failure to meet the professionalism policies and student expectations. These may include, but are not limited to academic integrity, actions that may endanger or cause reasonable apprehension of harm, and/or significant disruptions to the learning environment. Note: BS/MD faculty, staff, or students should report all instances of academic dishonesty to the DOME Chair and the Student Affairs Manager.
A. Procedure for Resolution of Alleged Unprofessional Behavior
Attempts to resolve issues at the lowest level should always be the first course of action. Incidents of unprofessionalism witnessed by faculty, staff, or students (Observer) shall be handled directly with the student (when appropriate). All initial attempts to resolve issues should be documented and retained by the Observer.
If an Observer cannot resolve the issue directly or if the issue becomes egregious or repetitive, they should refer the matter to the Student Affairs Manager by completing and submitting a Professionalism Incident Reporting Form. The Student Affairs Manager will consult with the School of Medicine Readiness Committee (SRC) Co-chairs to determine whether the alleged behavior, if true, could rise to the level of a professionalism violation. The Student Affairs Manager and the SRC Co-Chairs will consider a number of factors, including but not limited to whether the allegations include:
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harm or the reasonable apprehension of harm,
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dishonesty or malicious intent, and
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whether the allegations refer to a first-time or repeat offense.
If the SRC Co-Chairs determine that the allegations, even if true, do not rise to the level of a professionalism lapse or violation, then the incident is considered resolved, and a record will NOT be kept in the student’s file.
If the SRC Co-Chairs determine that the allegations, if true, rise to the level of a professionalism lapse but not a violation, the Student Affairs Manager will meet with the student according to the procedure outlined below in Consequences of Professionalism Lapses. If the alleged behavior rises to the level of a violation, the matter will be referred directly to SRC Co-Chairs and pathway leadership.
Consequences of Professionalism Lapses
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Lapses |
Consequences |
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1st report |
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2nd report |
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3rd report (within a single academic year including fall, spring, and summer) of lapses within the same professional expectations category |
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4th report (over the course of the BS/MD pathway) of lapses within the same professional expectations category |
If a student receives four (4) reports of unprofessional behavior over the course of the baccalaureate portion of the SJV PRIME+ Pathway, the Student will be referred to the SRC. (See Pathway Decisions, Student Appeals, Dismissal, and Off-boarding Policies and Processes)
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If a student receives an additional lapse after meeting with the SRC after their 3rd or 4th lapse, the student will be referred to the SRC for a professionalism violation, which may lead to suspension or release from the SJV PRIME+ BS/MD Pathway.
The record of lapses will not be reported to the UCSF School of Medicine (SOM) Admissions Committee unless the repeated lapses rise to the level of a violation.
C. Consequences of Professional Violations
Professionalism violations may result in the following consequences, which may include, but are not limited to:
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Receiving a written warning or sanction
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Completing an education prescription involving reflective writing
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Dismissal from the SJV PRIME+ BS/MD Pathway
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Ineligibility to transition to the School of Medicine
Violations may also affect the students’ status in the Pathway and/or future requests, including but not limited to: curriculum petitions, BS/MD undergraduate scholarships, Leave of Absence petitions, etc.
Professionalism violations form part of the student’s record and are reported to the UCSF SOM Admissions Committee for review to ensure that students meet all eligibility requirements, which include professionalism standards and other requirements of the UCSF SOM. This may lead to ineligibility to transition.
For the Procedure for Resolution of Alleged Professionalism violations, see Pathway Decisions, Student Appeals, Dismissal, and Off-boarding Policies and Processes.
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1Egregious is defined as student behaviors or actions that are not accidental, deliberate in nature, threatens the safety of others, and/or significantly interrupts the learning environment – requiring immediate attention (this includes but is not limited to academic integrity violations, harassment, bullying, physical altercations, repeated infractions after multiple warnings, etc.)
